Overview of Birth & Death Registration in Chhattisgarh

Birth and Death Certificates are fundamental identity and legal documents. In Chhattisgarh, their registration is governed by the **Registration of Births and Deaths Act, 1969**, and the state-specific rules. The primary aim is to maintain accurate vital statistics and provide legal proof of these life events.

The responsibility for registration lies with designated Registrars (Birth-Death) at various levels:

• Rural Areas: Gram Panchayat Secretary / Gram Rojgar Sahayak
• Urban Areas: Municipal Corporation / Municipal Council / Nagar Panchayat offices
• Hospitals: Medical Officer In-charge of the hospital (for births/deaths occurring in the facility)

The state utilizes digital platforms like **eDistrict Chhattisgarh** and the national **Civil Registration System (CRS) portal** for online applications and tracking.

Key Aspects of Birth & Death Registration

1. Timelines for Registration:

It's crucial to register births and deaths within specific timeframes to avoid penalties and additional procedures:

• Within 21 days: Registration is free.
• After 21 days but within 30 days: Registration with a prescribed late fee (e.g., ₹2.00).
• After 30 days but within 1 year: Registration with written permission from the authorized officer and a prescribed late fee (e.g., ₹5.00), along with an affidavit.
• After 1 year: Registration only on the order of a First Class Magistrate or Executive Magistrate after verification and payment of a higher late fee (e.g., ₹10.00).

Note: Fees and specific procedures might be updated; always check the latest notifications.

2. Informant for Registration:

Who can provide the information for registration depends on the place of occurrence:

• At Home: Head of the household or any adult family member.
• In Hospital/Institution: Medical Officer In-charge or authorized person from the hospital/institution.
• In Public Place: Head of the village/local police administration.

3. Adding Child's Name to Birth Certificate:

• If registered without a name, the name can be added free of cost within 12 months from the date of birth registration.
• After 12 months but within 15 years, the name can be added on payment of a prescribed fee.

Application Process for Birth & Death Certificate

Chhattisgarh provides both online and offline application methods. The online method is generally preferred for its convenience and transparency.

Online Application via eDistrict Chhattisgarh Portal:

The eDistrict Chhattisgarh portal is the primary platform for applying for various citizen services, including Birth and Death Certificates.

1. Visit eDistrict Chhattisgarh Portal: Go to https://edistrict.cgstate.gov.in/.
2. Citizen Login / New Registration:
   • If you are a new user, click on "New Registration" and create a Citizen Login account.
   • If you already have an account, log in using your credentials.
3. Select Service: After logging in, search for "" " (Birth Certificate) or " " (Death Certificate) under the "Services" section.
4. Fill Online Application Form:
   • Accurately fill in all the required details related to the birth or death event (date, place, parent's names, full address, etc.).
   • For birth, this includes the child's name, parent's details, and hospital information.
   • For death, this includes the deceased's details, cause of death (if known and documented), and place of death.
5. Upload Required Documents: Scan and upload the necessary documents as specified for the application.
6. Pay Application Fee: Pay the prescribed fee online through the available payment gateway.
7. Submit Application: Review all details and submit the application. An application reference number will be generated. Note this down for tracking.
8. Track Status: You can track the status of your application on the eDistrict portal using the application number.
9. Certificate Issuance: Once approved, the digitally signed certificate can often be downloaded directly from the portal or collected from the designated Lok Seva Kendra / CSC.

Online Application via CRS (Civil Registration System) Portal (National Portal):

The national CRS portal is also active in Chhattisgarh for online registration and certificate generation for certain events.

• Visit CRS Portal: https://crsorgi.gov.in/
• Select State: Choose "Chhattisgarh" from the list of states.
• Citizen Login: Register as a new user or log in.
• Report Event / Apply for Certificate: Follow the steps to report the birth/death event or apply for the certificate.

Note: While both portals exist, the eDistrict portal is generally more integrated with state-specific services and local administrative units in Chhattisgarh.

Offline Application:

For those who prefer offline methods or in cases of delayed registration, the following process is followed:

1. Obtain Application Form: Get the prescribed application form from the concerned Registrar's office (Gram Panchayat / Municipal Office / Hospital).
2. Fill Form & Attach Documents: Fill the form correctly and attach photocopies of all required documents.
3. Submit to Registrar: Submit the application to the Registrar (Birth-Death) of the area where the event occurred.
4. Verification: The Registrar will verify the details and documents. For delayed registrations, an inquiry may be conducted, and an affidavit or a magistrate's order might be required.
5. Collect Certificate: Once approved, collect the certificate on the given date.

Documents Required (Commonly):

For Birth Certificate:

• Birth Notice Form (filled by hospital or home informant).
• Identity Proof of Parents (Aadhaar Card, Voter ID).
• Address Proof of Parents.
• Hospital Discharge Summary / Birth Proof (if born in a hospital).
• Affidavit (for delayed registration).
• Magistrate's order (for registration delayed beyond one year).
• Marriage Certificate of parents (optional, but sometimes requested).

For Death Certificate:

• Application Form.
• Identity Proof of Applicant.
• Address Proof of Applicant.
• Death Summary / Medical Certificate of Cause of Death (MCCOD) issued by the hospital (if death occurred in a hospital).
• Post-mortem report (if applicable).
• Affidavit (for delayed registration).
• Magistrate's order (for registration delayed beyond one year).
• Cremation/Burial Ground receipt.
• Identity Proof of Deceased.

Always verify the exact list of documents with the local Registrar's office or on the eDistrict portal as requirements can vary slightly.

Important Points and Contact

• Lok Seva Kendras / CSCs: Citizens can also visit their nearest Lok Seva Kendra (Public Service Center) or Common Service Center (CSC) to apply for these certificates with assistance. These centers charge a nominal fee for their services.
• Accuracy of Information: Ensure all details provided are accurate and consistent with supporting documents to avoid rejections.
• Legal Validity: Certificates issued by the Registrar (Birth-Death) are legally valid documents.

Official Portals:

• eDistrict Chhattisgarh: https://edistrict.cgstate.gov.in/
• Civil Registration System (CRS) Portal: https://crsorgi.gov.in/
• Chhattisgarh Health & Family Welfare Department: https://www.cghealth.nic.in/ (Provides general health-related information, sometimes links to registration guidelines).
• Directorate of Economics & Statistics, Chhattisgarh: https://descg.gov.in/en/Vital.aspx (Oversees vital statistics, provides rules/acts related to birth-death registration).

For the most precise and current information, it is always advisable to check the official eDistrict Chhattisgarh portal or the relevant district's NIC website.