Importance of Birth & Death Certificates

These certificates serve as official proofs of crucial life events and are essential for:

• Birth Certificate:
  • Admission to school/college.
  • Obtaining Aadhaar Card, Passport, Driver's License.
  • Establishing age for employment, marriage, voting.
  • Claiming inheritance and property rights.
  • Availing government schemes and benefits.
• Death Certificate:
  • Claiming inheritance of property and assets.
  • Settling insurance claims, pension, and other benefits of the deceased.
  • Transferring property titles.
  • Legal formalities related to the deceased.
  • To ensure accurate demographic records.

Prompt registration ensures legal recognition and access to services.

Registration Timeline & Fees (Haryana)

The Registration of Births and Deaths Act, 1969, mandates specific timelines for registration. Fees apply for delayed registration and for obtaining additional copies.

• Normal Registration (Within 21 Days of Event):
  • Requirement: Births and deaths must be reported and registered within 21 days from the date of occurrence.
  • Fee: Free of cost. A free copy of the certificate can be obtained.
• Delayed Registration:
  • After 21 Days but Within 30 Days: Registered on payment of a late fee (e.g., ₹5-₹10, verify latest fees).
  • After 30 Days but Within 1 Year: Registered with written permission from the District Registrar and on payment of prescribed late fee (e.g., ₹25) and submission of an affidavit.
  • After 1 Year: Registered only on an order made by a Magistrate of the First Class, on payment of prescribed late fee (e.g., ₹50), and production of an affidavit.
• Name Inclusion in Birth Certificate (after initial registration without name):
  • Free within 12 months from registration.
  • After 12 months, a fee (e.g., ₹50) is applicable. Cannot be done after 15 years from registration.
• Copy of Certificate: A fee (e.g., ₹25 per copy) is charged for obtaining additional copies.

It is always best to register events within the 21-day period to avoid penalties and complexities.

Application Process for Birth & Death Certificates in Haryana

The application process is integrated with the SARAL Haryana portal, making it convenient for citizens.

For Events Occurring in Hospitals/Institutions:

If the birth or death occurred in a hospital, maternity home, or medical institution, the institution itself is responsible for reporting the event to the Registrar. The family should collect the acknowledgement slip from the institution. The certificate can usually be obtained from the concerned Registrar's office or downloaded online after registration by the institution.

For Events Occurring at Home (Domiciliary):

The head of the household or nearest relative is responsible for reporting the event to the Registrar.

Online Application via SARAL Haryana:

1. Visit SARAL Haryana Portal: Go to saralharyana.gov.in.
2. Login/Register: If you are a new user, register on the portal. Existing users can log in.
3. Select Service: Search for "Application For Issuance of Birth / Death / Non Availability (NAC) - Certificate".
4. Enter Family ID (Parivar Pehchan Patra - PPP): The application form will typically ask for your Family ID. Most details will be pre-filled from PPP. Ensure your PPP data is accurate.
5. Fill Application Form:
   • Select "Birth" or "Death" as the event type.
   • Provide all mandatory details accurately, including date, place of occurrence, parents'/deceased's details, etc.
   • Indicate the place of occurrence (Domiciliary/Institutional) and select the relevant registration center (e.g., PHC, CHC, Municipal Council/Corporation).
6. Upload Documents: Upload scanned copies of all required supporting documents (see next section).
7. Pay Fees (if applicable): For delayed registration or additional copies, pay the prescribed fee online.
8. Submit Application: Review all details and submit. An application ID will be generated.
9. Track Status: Use the application ID to track the status online on the SARAL portal.
10. Download Certificate: Once approved, you can download the digitally signed certificate from the portal.

Application through Common Service Centers (CSCs) / Atal Sewa Kendras:

Citizens can also visit their nearest CSC/Atal Sewa Kendra. The operator will assist in filling the online form, uploading documents, and paying fees. You will receive an acknowledgement receipt with the application ID.

The responsible Registrar depends on the area of occurrence: Urban areas (Municipal Corporation/Council Registrar) and Rural areas (Civil Surgeon/Medical Officer In-charge of PHC/CHC, often under District Registrar).

Documents Required for Birth & Death Certificates

The documents required vary slightly based on whether it's a normal or delayed registration and the place of occurrence. Here's a general list:

For Birth Certificate:

• Parivar Pehchan Patra (PPP) / Family ID: For identity and family details.
• Applicant's Identity Proof: Aadhaar Card, Voter ID, Passport, etc.
• Parents' Identity & Address Proof: Aadhaar Card, Ration Card, Electricity Bill, etc.
• Proof of Birth:
  • For Institutional Birth: Hospital discharge summary/birth record, acknowledgement slip from hospital.
  • For Domiciliary Birth: Self-declaration/affidavit by parents, address proof of parents at the time of birth.
• Marriage Certificate of Parents (Optional but helpful): Especially for name inclusion or clarifying parentage.
• For Delayed Registration (additional):
  • Affidavit (notarized) specifying date, time, and place of birth.
  • Non-Availability Certificate (NAC) from the Registrar, stating the record is not found (for registration after 1 year).
  • Order from Magistrate (for registration after 1 year).
  • Testimony/affidavits from two credible witnesses who were present at the time of birth (for domiciliary births).
  • School certificates or other older documents showing date of birth.

For Death Certificate:

• Parivar Pehchan Patra (PPP) / Family ID: Of the deceased and applicant.
• Applicant's Identity & Address Proof: (Close relative of deceased).
• Identity Proof of Deceased: Aadhaar Card, Voter ID, etc.
• Proof of Death:
  • For Institutional Death: Doctor's certificate stating cause of death, hospital death summary.
  • For Domiciliary Death: Medical certificate of cause of death (if attended by a doctor), "panchnama" from local police (if unnatural death), or a declaration from the head of the household.
• Cremation/Burial Ground Slip: Proof of disposal of the body.
• For Delayed Registration (additional):
  • Affidavit (notarized) specifying date, time, and place of death.
  • Non-Availability Certificate (NAC) from the Registrar.
  • Order from Magistrate (for registration after 1 year).
  • Affidavits from two neighbors/witnesses.

Always check the latest document list on the SARAL Haryana portal or the Health Department website before applying.

Checking Application Status & Downloading Certificates

Haryana's digital platforms allow for easy tracking and downloading:

1. Track Application Status on SARAL Haryana:
   • Go to saralharyana.gov.in.
   • Click on "Track Your Application Status" and enter your application ID.
2. Download Certificate:
   • Once your application is approved and the certificate is generated, you can often download it directly from the SARAL Haryana portal or the ServicePlus download certificate link (serviceonline.gov.in/userCertificate.html) by entering the application reference number.
   • The certificates are digitally signed and legally valid.
3. Verify Certificate Authenticity: You can verify the authenticity of a digitally signed certificate online. Details for verification are usually provided on the certificate itself or on the e-governance portals.

This digital approach ensures quick access and secure record-keeping.

Official Resources & Helplines

For accurate and official information on Birth & Death Certificate services in Haryana:

• Health Department, Haryana (Civil Registration System):
  Official Website: haryanahealth.gov.in/service/civil-registration-system/
  This is the primary source for rules, acts, and general information on birth and death registration.
• SARAL Haryana Portal:
  Official Website: saralharyana.gov.in
  The main portal for online application and status tracking.
• Parivar Pehchan Patra (PPP) Portal:
  Official Website: meraparivar.haryana.gov.in
  Ensure your family details are accurate here, as it's crucial for various government services.
• Toll-Free Helpline:
  • SARAL Haryana Helpline: 0172-3968400
  • Check the Health Department's website for any specific helpline numbers related to Civil Registration.
• Registrars of Births and Deaths:
  • Rural Areas: Medical Officer In-charge of PHCs/CHCs.
  • Urban Areas: Registrars in Municipal Corporations/Committees.
• District Civil Surgeon Offices: Act as District Registrars for overall supervision.

Always contact official government channels for the most reliable information.